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Care Net Renewal - Details
Care Net Renewal - Details

Provides information on how the statistics are calculated.

MaryEllen Elliott avatar
Written by MaryEllen Elliott
Updated over a week ago

The Care Net Renewal report is designed to be used in conjunction with the Care Net Renewal website. After running this report, log into the Care Net Renewal website and follow directions provided by Care Net to enter your data. 

The Care Net report is used by Care Net for statistical purposes and is an extremely complicated report to compile. The calculated totals are based on Care Net INTERNAL REQUIREMENTS and may not correspond to physical counts of services such as Pregnancy Tests, Ultrasounds, or New Clients.

NOTE: Care Net counts NEW CASES for the same Client as a "New Client". So, if you have a Client with Case #1 in January, then she initiates a new Case in December, that counts as 2 New Clients for Care Net purposes. For the other reports, CoolFocus is only looking at CLIENTS as individual People.

NOTE: Any Pregnancy Tests marked as "Test Performed Offsite" are EXCLUDED (based on Care Net requirements). Also note that the Case Initiated Date MUST be in the year you are running the report for.

The differences and rules are described below:

Question 12 : What were the top three ways clients found out about this location?

  • Since you can create whatever Sources ("How Did you Hear About Us") in CoolFocus, we list ALL Sources that were assigned to clients during the time period you run the Care Net report for. That way, you can pick the top three from your list that correspond to the Care Net list.

Question 18 : Of clients who completed a written exit survey, what percentage indicated their overall experience at the center was positive?

  • This number pulls all entries of 6 and above entered on the Exit Survey tab of the Visit.  Note: this data cannot be entered for a new Client or new Case until the Intake Form has been submitted.

Question 19 and 20 : New Clients

  • Care Net Definition: A “client” is any person who physically visited the pregnancy center, completed an INTAKE and received a service such as a pregnancy test, options counseling, STD testing, etc. For the purposes of this report, individuals who ONLY interacted with the center via email, instant messaging, texting, telephone, etc. should NOT be reported here.

  • CoolFocus Report to verify: New Cases report

  • Requirements: A Case Initiated Date within the Date Range specified, Client marked as “MALE” or “FEMALE” in Demographics, the FIRST VISIT for the Case is also within the Date Range specified, and that Visit occurred at the Center Location specified.

  • New Clients, completed ONSITE Intakes - includes Clients who had Appointment or Walk-In selected in the "Today's Visit was" field on the Client Provided Info tab of the Intake Form.

  • New Clients, completed VIRTUAL Intakes - includes Clients who had Virtual selected in the "Today's Visit was" field on the Client Provided Info tab of the Intake Form.

Question 21 : How many male clients in answer 18B were a "father of the baby"?

  •  This data is calculated based on the selection in the "Client is Father Of Baby" field on a Male Client's record. 

  • View an existing Male Client's record and click "View Active Case" in the Actions box on the right.  Then click the Edit tab. You will see the "Client is Father Of Baby" field on the Case Info tab.

Question 22 : Marital Status

  • CoolFocus Report to Verify: Clients by Marital Detail (NOTE: This report includes ALL CLIENTS that had a Visit in the Date Range specified, and not just Clients that had a CASE INITIATED date within that date range. This means you may have MORE Clients on this report than are listed on the Care Net Marital Status count.)

  • Requirements: A Case Initiated Date within the Date Range specified, a Visit for the Case is also within the Date Range specified, and that Visit occurred at the Center Location specified.

  • Single Clients - this count includes Single, Widowed, Divorced, Engaged, and Cohabitating.

  • Married Clients - this count includes Married and Separated.

  • Unknown Marital Status - this count includes all other Clients.

Question 23 : Age of all New Clients

  • CoolFocus Report to Verify: None. The Care Net report calculates Age of Clients based on the Start Date selected for the Care Net report. This is to remove Clients from having two different Ages if they have two different Cases during the year. The Clients by Age report calculates the Age of the Client based on the Case Initiated Date.

  • Requirements: A Case Initiated Date within the Date Range specified, a Visit for the Case is also within the Date Range specified, and that Visit occurred at the Center Location specified.

Question 24 : Ethnicity of all New Clients

  • CoolFocus Report to Verify: Clients by Race Detail. (NOTE: This report includes ALL CLIENTS that had a Visit in the Date Range specified, and not just Clients that had a CASE INITIATED date within that date range. This means you may have MORE Clients on this report than are listed on the Care Net Ethnicity count.)

  • For 2022 Care Net Affiliate Renewal (2021 Statistics), Care Net added "Native Hawaiian/Other Pacific Islander" to the list of ethnicities. This counts all New Clients that have "Asian/Pacific Islander" selected in the Race field on the Client Provided Info tab of the Intake Form (Demographics tab of the Client record). Asian has been added to list of selections.

Question 25 : Total Number of CLIENT VISITS this year

Question 26 : Number of Pregnancy Tests administered AT THIS CENTER (Does NOT INCLUDE OFFSITE TESTS)

  • CoolFocus Report to Verify: Pregnancy Test Results Details. Use the “Offsite?” column to remove any Tests that have “True” in this column. You can also use the “Excel Data Only” version of this report to remove those tests.

  • Requirements: Pregnancy Test is associated with a Visit within the Date Range specified, does NOT have the “Test Performed Offsite” checkbox checked. NOTE: ALL Onsite Tests are included, and not just the ones for Cases Initiated within the Date Range provided. ONLY Tests with “Positive”, “Negative”, “Inconclusive” or “Results Pending” are included. Tests MUST BE associated with a Visit that occurred at the Center Location selected.

Question 27 : Number of ultrasounds performed

  • CoolFocus Report to Verify: Ultrasound Results Details

  • Requirements: Total number of Ultrasounds during the Date Range provided. The Ultrasound MUST BE associated with a Visit that occurred at the Center Location selected. ALL Ultrasounds are included, and not just for Cases with an Initiated Date within the Date Range provided.

Question 28A : Number of individual clients received an ONSITE ultrasound

  • CoolFocus Report to Verify: Ultrasound Results Details (remove any RE-SCANS from this count).

  • Requirements: An Ultrasound provided that was associated with a Visit during the Date Range provided. This counts the DISTINCT CLIENTS and removes re-scans; it is only counting PEOPLE, not TOTAL ULTRASOUNDS. The Ultrasound MUST BE associated with a Visit that occurred at the Center Location selected. ALL Ultrasounds are included, and not just for Cases with an Initiated Date within the Date Range provided. ALSO: ONLY Cases that have a POSITIVE PREGNANCY TEST recorded ONSITE will be included. If the Case does NOT have a Positive Pregnancy Test OR the Test is marked as "Test Performed Offsite", then that Client will NOT be counted.

Question 28B : Number of individual clients received an ultrasound on a MOBILE ultrasound unit

  • CoolFocus Report to Verify: Ultrasound Results Details (remove any RE-SCANS from this count).

  • Requirements: An Ultrasound provided that was associated with a Visit during the Date Range provided. This counts the DISTINCT CLIENTS and removes re-scans; it is only counting PEOPLE, not TOTAL ULTRASOUNDS. The Ultrasound MUST BE associated with a Visit that occurred at a Center Location that has the Center Type of "Mobile Ultrasound". ALL Ultrasounds are included, and not just for Cases with an Initiated Date within the Date Range provided. ALSO: ONLY Cases that have a POSITIVE PREGNANCY TEST recorded ONSITE will be included. If the Case does NOT have a Positive Pregnancy Test OR the Test is marked as "Test Performed Offsite", then that Client will NOT be counted.

  • NOTE: You should only report this number with your Main Center report, and NOT with other "brick and mortar" center locations. Care Net considers Mobile Ultrasound Units part of the Main Center, and NOT their own "location". When you run your Care Net Renewal report for your MAIN CENTER, be sure to ALSO select any Mobile Ultrasound center locations you may have.

Question 29 : Number of Clients who received Clothing or other Material Resources

  • Requirements: This counts the DISTINCT CLIENTS (not the VISITS) that had a Primary OR Additional Visit Reason of “Baby/Maternity Supplies” or “Material Service Only” for a Visit that occurred within the Date Range provided, OR that had a Program associated with the Visit that has the Care Net Associated Program of “Clothing or Material Resources”. The Visit must have occurred at the Center Location selected.

Question 30 : Number of each Material Resources items given to Clients

  • Requirements: This count depends on whether your Center uses Resources Provided or Program Participation to log Material Resources. Please use either the "Resources Provided" report or the "Program Participation Program Summary" report.

Question 31 : Number of Clients who received Pregnancy Decision Coaching

  • Requirements: This counts the DISTINCT CLIENTS (not the VISITS) that had a Primary OR Additional Visit Reason of “Pregnancy Options/Parenting Counseling” for a Visit that occurred within the Date Range provided, OR that had a Program associated with the Visit that has the Care Net Associated Program of “Pregnancy Options Counseling”. The Visit must have occurred at the Center Location selected.

Question 32 : Number of Clients who received Post-Abortion Support Service

  • Requirements: This counts the DISTINCT CLIENTS (not the VISITS) that had a Primary OR Additional Visit Reason of “Post-Abortion help” for a Visit that occurred within the Date Range provided, OR that had a Program associated with the Visit that has the Care Net Associated Program of “Post-Abortion Support”. The Visit must have occurred at the Center Location selected.

Question 33 : Number of Clients who received one-on-one sexual risk avoidance/abstinence education

  • Requirements: This counts the DISTINCT CLIENTS (not the VISITS) that had a Primary OR Additional Visit Reason of “Abstinence Counseling” for a Visit that occurred within the Date Range provided, OR that had a Program associated with the Visit that has the Care Net Associated Program of “Abstinence Counseling”. The Visit must have occurred at the Center Location selected.

Question 35 : Number of Clients who received STD/STI testing

  • This counts the DISTINCT CLIENTS (not the VISITS) that had an STI Test(s) provided.

  • CoolFocus Report to Verify: Distinct Clients - click the Export button and total column BG in the Excel spreadsheet created of all test dates in the renewal year.

Question 36 : Number of STD/STI tests performed

  • Requirements: This counts the number of Visits that have the "STI Test(s) Provided" box checked.

Question 42 : Number of clients who participated in a Parenting program

  • Requirements: This counts the DISTINCT CLIENTS (not the VISITS) that had a Primary OR Additional Visit Reason of “Parenting Class” for a Visit that occurred within the Date Range provided, OR that had a Program associated with the Visit that has the Care Net Associated Program of “Parenting Education”. The Visit must have occurred at the Center Location selected.

Question 43 : Number of Clients who were presented the Gospel of Jesus Christ

  • Requirements: This counts the DISTINCT CLIENTS (not the VISITS) that had at least ONE Visit that had “Was the Gospel Presented” checked. The Visit must have occurred at the Center Location selected.

Question 44 : Number of Clients who indicated a decision to receive Christ OR a decision to rededicate their life to Christ

  • Requirements: This counts the DISTINCT CLIENTS (not the VISITS) that had at least ONE Visit that had a Post-Visit Spiritual Assessment of “Made a New Profession of Faith” or "Rededication". The Visit must have occurred at the Center Location selected.

Questions 45 through 48 include ONLY Cases that have a POSITIVE PREGNANCY TEST associated with the Case. ALL ULTRASOUNDS are included, regardless of the Case Initiated Date.

Questions 45 only include DISTINCT CLIENTS that had an INITIAL ASSESSMENT of “Likely to Carry”.

  • A. Total Distinct Clients with a POSITIVE PREGNANCY TEST.

  • B. Total Distinct Clients that had an Ultrasound.

  • C. Of total in B, this count includes those Clients that had the "Father Present at Ultrasound?" box checked on the Ultrasound tab of the Visit.

  • Last stated intent: abort - Total Distinct Clients that had a KNOWN OUTCOME of “Abortion” OR a Last Stated Intention of “Abortion”.

  • Last stated intent: carry to term - Total Distinct Clients that had a KNOWN OUTCOME of “Carry”, “Parent”, “Adopt”, etc. OR a Last Stated Intention of “Parent”, “Carry”, or “Adoption”.

  • Last stated intent: undecided or unknown - Total Distinct Clients that had an Unknown Outcome OR Last Stated Intention of “Undecided” or “Unknown”.

Questions 46 are similar to Questions 45, except only include DISTINCT CLIENTS that had an INITIAL ASSESSMENT of “Abortion Minded”.

Questions 47 are similar to Questions 45, except only include DISTINCT CLIENTS that had an INITIAL ASSESSMENT of “Abortion Vulnerable”.

Questions 48 are similar to Questions 45, except only include DISTINCT CLIENTS that were initially UNASSESSED.

Question 49 : What is the Relationship of the Father of the baby to "AT-RISK" Positive Test Clients?

  • This information comes from the "Case Info" tab on the Intake Form, or from the Case Edit page. Make a selection in the "Fathers Relationship" field in the Relationship with Potential Father section.

Question 57 : Number of churches that are currently actively involved

  • Requirements: This counts the number of churches that have a Role of "Care Net: Active Church".

Question 58 : Of those churches in 57, number that are available as a client referral

  • Requirements: This counts the number of churches that have a Role of "Care Net: Active Church" AND "Care Net: Referral Church".

Question 59A : Number of clients referred to a church

  • Requirements: This is the total number of clients from 56B and 56C.

Question 59B : Number of clients from 59A that were permission-based

  • Requirements: This counts the number of clients that have a Visit with a Resource Provided of "Care Net: Church Referral Permission-Based".

Question 59C : Number of clients from 59A that were referred to a church with Making Life Disciples

  • Requirements: This counts the number of clients that have a Visit with a Resource Provided of "Care Net: Church Referral Making Life Disciples".

Question 63 : Approximately how many donors FINANCIALLY supported the ministry?

  • This question counts the number of unique Donors that gave at least one time during the previous year. The answer to A, B and C is based on the ENTITY TYPE assigned to your Donors. Since this is NOT a required field, you may have Donors that do NOT have an Entity Type assigned.

A. Number of Individual Donors: Counts Donors that have an Entity Type that has the word "Individual" or "Family" in the description. 

B. Number of Churches: Counts Donors that have an Entity Type that includes the word "Church". So, Church, Churches, Baptist Church, Church Group, etc. will all qualify.

C. Number of Businesses/Other: Counts Donors that DO NOT QUALIFY FOR THE ABOVE TWO SECTIONS (A and B).

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